Posting Summary: Facilities Management (FM) supports the University of Virginia's wide range of research, academic and patient care programs. With over 1,200 employees dedicated to excellence, Facilities Management is responsible for the day-to-day operation, repair and maintenance of U.Va.'s buildings, infrastructure and grounds as well as other University-owned and leased properties.
Geospatial Engineering Services maintains the archive of construction and related documents for over 600 University buildings, associated infrastructure and Grounds. Users include the faculty, staff, and students of the University, and contracted consultants, architects, engineers, and design professionals. The Document Management Specialist/Archivist maintains the archive of drawings, plans, specifications, and other materials associated with projects that affect the physical Grounds. In addition to managing project information, the incumbent is responsible for organizing, indexing, and preserving documents identified by Facilities Management departments for retention in the Enterprise Document Management System. The Document Management Specialist/Archivist responds to requests for information through research and analysis of the archive. The incumbent helps set the protocols and procedures for archiving information.
A Bachelor's Degree in architecture, engineering, library or archival sciences, information science or related field. Relevant experience (typically 8 years) may be considered in lieu of degree, with a minimum of two years of experience maintaining digital archives in a professional environment. Working knowledge of physical and digital archival procedures/standards and familiarity with construction techniques, engineering, and architectural terminology is essential. Positive customer services skills with the ability to interact effectively with a diverse group of customers is also required. Proficiency with Microsoft Office Suite (Word, Excel, Access, Publisher) and Adobe Acrobat is required.
To apply, visit http://jobs.virginia.edu and search on Posting Number 0623182, complete the application and attach a cover letter and a resume/CV. To ensure consideration, submit your application by May 17, 2018.
For questions about this position please contact Eirine Vlavianos at email@example.com.
The University of Virginia is an equal opportunity/affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.
Required Minimum Level of Education: *Degree or Equivalent Experience Required
Required Specific Degree/Training: Bachelor's Degree in architecture, engineering, library or archival sciences, information science or related field. Relevant experience (typically 8 years) may be considered in lieu degree.
Required Minimum Level of Experience: Some - up to 4 years
Required Specific Experience: A minimum of 2 years of experience maintaining digital archives in a professional environment.
Preferred Minimum Level of Experience: None
Preferred License or Certification: Digital Archives Specialist certification Academy of Certified Archivists certification
Required Knowledge, Skills and Abilities: 1. Working knowledge of physical and digital archival procedures/standards, 2. Familiar with construction techniques and engineering and architectural terminology. 3. Positive customer services skills with the ability to interact effectively with a diverse group of customers. 4. Ability to learn new software programs and keep current on industry techniques and best practices. 5. Attention to detail and organization.
Preferred Knowledge, Skills and Abilities: 1. An understanding of the construction process and archiving issues surrounding construction activities, facilities management and building trades activities
Required Computer Applications: Proficiency with Microsoft Office Suite (Word, Excel, Access, Publisher) Adobe Acrobat
Preferred Computer Applications: Adobe Photoshop or other graphics software; AutoCAD scanning and printing experience, Revit, enterprise document management systems, SharePoint
Internal Number: 353_84485
About University of Virginia
Founded by Thomas Jefferson, the University of Virginia opened in 1825 as the nation's first public university. A longstanding dedication to preeminence in both scholarship and teaching; top ranking in global satisfaction, collegiality and work/family issues on the COACHE survey of early career faculty; a commitment to excellence that is integrally connected with diversity and a broad array of benefits make the University of Virginia a prime choice for both faculty and staff. The University of Virginia is located in the small cosmopolitan city of Charlottesville near the Blue Ridge Mountains, 70 miles from Richmond and 110 miles from Washington, D.C. The University of Virginia remains the No. 2 best public university in the 2013 edition of the U.S. News and World Report rankings. In the 14 years since U.S. News began ranking public universities as a separate category, U.Va. has ranked either No. 1 or No. 2. U.Va. continues to rank in the Top 25 among the best of all national universities, public and private.